Frequently Asked Questions

  1. What types of complaints can I file with OEPE?
    If you are an employee of DHR you may file complaints regarding adverse personnel actions, hostile work environment, sexual harassment (including same sex), and harassment. If you are an applicant for employment with DHR you may file for failure to hire. All complaints must be based on your belief that the discriminatory action was taken because of your age, ancestry, color, creed, marital status, mental or physical disability, national origin, race; religious affiliation, belief or opinion; sex, or sexual orientation. You cannot, however, file a complaint with OEPE and file a grievance on the same issue. You must chose to file either a complaint with OEPE, or to file a grievance.
  2. Where can I file a complaint if I am not an employee of DHR, but receive services from DHR, and believe that one of DHR’s employee’s has discriminated against me?
    If you believe you have been discriminated against because of your race, color, age, sex, national origin, political beliefs, disability or religion you may contact the Constituent Services Unit of DHR at 1-800-332-6347.
  3. How do I file a complaint with OEPE?
    You may call the office at 410-767-7861 and request a complaint form.
  4. How long can I wait to file after the discriminatory act?
    You must file within 30 calendar days of the alleged act, or within 30 calendar days of the date you knew or reasonably should have known that an act of discrimination had occurred.
  5. What happens after I file a complaint?
    Your complaint will be assigned to an investigator who will interview you, your witnesses (if any), the Respondent and the Respondent’s witnesses (if any), and review any other pertinent evidence such as personnel files. The investigator will then analyze all of the collected evidence and issue a written determination of Probable Cause or No Probable Cause.
  6. What can I do if I disagree with the determination?
    As the Complainant (the person filing the charge), you may appeal, in writing, to the Department of Budget and Management, Office of Personnel Services and Benefits, Employee Relations Division, Room 608, 301 West Preston Street, Baltimore, MD 21201. Your appeal must be made within ten (10) calendar days of your receipt of the determination.
  7. Where else can I file a complaint?
    You may file a complaint with the Maryland Commission on Human Relations (MCHR), 6 St. Paul Street, 9th floor, Baltimore, Maryland 21202, (410) 767-8600; or the U. S. Equal Employment Opportunity Commission (EEOC), Baltimore District Office, 10 S. Howard Street, 3rd floor, Baltimore, Maryland 21201, (410) 962-3932. You have 180 days to file with either of these agencies. Please check with these agencies regarding any other rights you may have under their respective statutes.
  8. What if I am retaliated against for filing a complaint?
    Federal and State law, as well as, State and Departmental policy prohibits persons from being retaliated against for either filing a complaint of discrimination, or cooperating with an investigation of such a complaint. If you believe that you are being retaliated against you should contact the OEPE immediately.
  9. What should I do if I need to be accommodated for a disability?
    You should speak to your immediate supervisor or the appointing authority about your need. If you are not accommodated you should contact the OEPE and speak with the Americans with Disabilities Act (ADA) coordinator. An employer is only required by law to make reasonable accommodations for a qualified individual with a disability.
  10. How is disability defined?
    Under the ADA an individual with a disability is defined as a person who has: a physical or mental impairment that substantially limits one or more major life activities; a record of such an impairment; or is regarded as having such an impairment. Whether or not an impairment qualifies as a disability under the ADA is determine on a case by case basis.
  11. How is major life activity defined?
    Under the ADA a major life activity is defined as activities that an average person can perform with little or no difficulty such as, walking, seeing, speaking, hearing, breathing, learning, performing manual tasks, working, etc.
  12. What is the definition of a qualified individual with a disability?
    EEOC’s technical guidelines on the ADA defines qualified individual with a disability as, an individual with a disability who meets the skill, experience, education, and other job-related requirements of a position held or desired, and who, with or without reasonable accommodation, can perform the essential functions of a job.
  13. Are complaints kept confidential?
    Complaints are reported on a need to know basis. The Respondent has a right to know that a complaint has been filed against him or her, and who made the complaint. Witnesses are asked to respect the confidential nature of investigations. Employees of the OEPE are required to maintain confidentiality.